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Community, Customer & Recreation Services
Terms & Conditions of Use  

Senior Centres, Community Centres and Meeting Rooms

Aims of the Centres

 

  • To provide a community based facility for the disadvantaged, aged, disabled and elderly residents of the Rockdale local area.
  • To the extent that the resources of the Centre permit, to provide a community based facility for other groups of residents in the Rockdale local area.

General

 

First priority for use of the Seniors Centres shall be given to non-profit Senior Citizens groups from the Rockdale local area.

  • All use is subject to there being no conflict with existing use by Senior Citizens Associations.
  • All use shall be in compliance with Council's conditions of use.

Conditions of Use

  1. For the benefit of all user groups, the Centres must be left in the same conditions in which it was found. All user groups are responsible for their own cleaning.
  2. Please note it is your responsibility to advise Council if you notice problems requiring repair or maintenance, particularly anything which may impact on the safe use of the building. This can be done by ringing the Council's Customer Service Centre on 9562 1666.
  3. No permanent decorations or fixtures are to be erected without the permission of Council.
  4. All breakages/damages to property must be reported immediately to Council.
  5. All lights and heaters must be switched off at the completion of use.
  6. The Centre is not to be sublet or hired out to unauthorised groups.
  7. Authorised groups are responsible for the security of the Centre's key. Keys are not to be issued to other groups or individuals without Council permission.
  8. All doors and windows are to be secured and locked at the end of use.
  9. Smoking and consumption of alcohol is prohibited.
  10. Failure to observe these conditions could lead to suspension or cancellation of booking.
  11. Noise emanating from the premises is to be kept to a level that would give no cause for complaints from residents of the area and maintained to conform with the Noise Control Act.
  12. Council reserve the rights to revise fees and charges from time to time as may be found necessary.
  13. Council requires all hirers of its Seniors Centre, Community Centres, Halls & Facilities to provide proof of Public Liability Insurance of $5 million for non-profit/community groups and individuals and $10 million for commercial bookings.
  14. In the event of cancellation, unless 14 days notice given, no refund will be made.

Town Hall & Coronation Hall

1. Deposits


Deposit of 50% of the hiring charge and bond is payable on application, balance of the fee is payable at least one month prior to the function. In the event of cancellation, the deposit may be forfeited unless the premises are subsequently let for any other function. Cancellations must be made in writing.

2. Bond


The Hirer is required to lodge a Bond that will compensate the Council against cost of making good any damage caused or which might be anticipated, any extra cleaning, or for any reason which, in the opinion of the General Manager is contrary to these Conditions of Hire. Guests must vacate the hall no later than fifteen minutes after nominated time, otherwise overtime charges for Council's Caretaker will be deducted from bond. If such Bond is not lodged the hire will not be approved.

3. Revision of charges


Council reserves the right to revise fees and charges from time to time as may be found necessary.

4. Attendants


The promoters of public functions are required to provide at least one (1) adult attendant per 100 persons attending and who are capable of maintaining order at the function, such attendants to be responsible to and under the supervision of Council's Caretaker or Authorised Officer.

5. Noise control


Noise emanating from the premises is to be kept to a level that would give no cause for complaint from residents of the area and maintained to conform with the Noise Control Act.

6. Liquor


At public functions consent must be obtained by Council and a police permit obtained and sighted by Council's Authorised Officer to confirm hire of halls where spirituous liquors are to be consumed on the premises.
Under no circumstances will the sale of liquor be permitted without an on-licence liquor permit being obtained from the Licensing Magistrates and Liquor Administration Board. The permit must be sighted by Council's Authorised Officer 72 hours prior to the function and the permit must be available for inspection at the function. Under no circumstances are kegs or similar bulk containers allowed in the hall or the surrounds of the hall. Contravention of this clause will result in the immediate termination of the hire. Liquor sales must cease 30 minutes prior to the nominated closing time.

7. Refused or cancelled functions

Council reserves the right in its absolute discretion to refuse to accept any engagements or to cancel any engagements already made, and the Council shall not be liable in any way for any loss or damage or otherwise in consequence of the exercise of this right. In these circumstances, Council may refund any portion of amounts paid on account of fees if such refund is considered warranted. Further, Council reserves the power to cancel any hire and stop any function if, in the opinion of the Council and/or Mayor and/or General Manager a breach of the Commonwealth Copyright Act may be committed. Such cancellation should not prejudice Council's right to retain or recover the full amount paid for the use of the premises.

8. Compensation


The Hirer shall indemnify the Council against any claim for compensation arising out of any action by the Hirer or any person or persons carrying out work on behalf of the Hirer.

9. Theatre and Public Halls Act


All engagements are accepted conditionally upon compliance by the Hirer with requirements of the Theatres and Public Hall Act and Regulations, and any relevant Act or Regulations, conditionally also upon the Hirer being responsible for any claims legally payable for Copyright Fees or Performing Rights.

10. Catering


If you are engaging a caterer for your functions, the caterer must provide evidence of Workers Compensation Insurance to Council when bookings are confirmed.
(a) Caterers or other persons using the Kitchen must leave it in a thoroughly clean condition.
(b) Barbecuing of food within the building, and its surrounds is not permitted.
(c) By arrangement, all goods and properties required by Caterers may be
brought in between the hours specified to enable them to
satisfactorily arrange their work and must be removed, together with any
litter, or waste matter, not later than 30 minutes after the nominated closing
time of booking.

11.Table covering


Hirers requiring or using any of Council's tables must provide suitable cloths or other means of covering for all such tables; such table cloths or coverings to be approved by Council's Caretaker or Authorised Officer and must be left on the tables until the conclusion of the function.

12. Decoration


The erection of streamers, flags, bunting or other decorations or the erection or placing of any structures in the premises must be carried out with the approval and under the supervision of Council's Caretaker or other Authorised Officer. Candles are permitted as a table decoration, provided that they are enclosed in a container which could not be overturned.

13. Cleaning


The kitchen, foyer, toilets and dressing rooms must be left in a reasonably clean condition.

14. Delivery of goods

Before delivery of soft drinks, flowers etc are made to the premises for any function, prior arrangement must be made to facilitate access to the building between the hours specified.

15. Objectionable materials


The bringing into the premises or the use therein of fireworks, chewing gum, confetti, seeds in shells, or any other articles deemed by Council's Caretaker or other Authorised Officer to be objectionable, is expressly prohibited. No hirer is to stick any object on walls or floor of the halls. No animals, except Guide dogs, are permitted in the premises. Smoking within the building is strictly prohibited.

16. Removal of property


The premises and Foyer must be left by the Hirer in a reasonably clean condition, and all goods, drink, containers, properties or materials brought by the Hirer or any person on his behalf, must be removed from the premises no later than the expiration of the booking. Failure to do so will result in cleaning charges being deducted from the bond.

17. Electrical equipment


No connection to or interference with the electrical installation, lighting and sound systems, stage fittings or other properties, nor the use of any apparatus for broadcasting or otherwise, will be allowed without the approval and under the supervision of Council's Caretaker or Authorised Officer. At least 48 hours advance notice must be given for such approval to be given.

18. Parking


No parking is allowed on the coloured concrete paving blocks at the rear of the Town Hall and Administration Building or on the Arncliffe Community Centre Premises.

19. Wheel chairs


For stage performances, space must be allocated for the accommodation of wheelchairs.

20. Insurance


Council requires all hirers of its Seniors Centre, Community Centres, Halls & Facilities to provide proof of Public Liability Insurance of $5 million for non-profit/community groups and individuals and $10 million for commercial bookings.

21. Rehearsals


Must finish no later than 11pm.

 

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